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Job Openings

Senior administrative assistant

Client : Véolia
Location : MontréalQuébecCanada
Apply now!

Our client, a renowned company in the manufacturing sector in Montreal, is currently looking for a senior administrative assistant for a permanent position.

 

Job Description:

The Senior Administrative Assistant provides advanced level administrative and clerical support, typically in a specialized function or area to an assigned group including senior management. This role is an integral team member in supporting various business lines and key members of our senior management team.

 

Job Responsibilities:

  • Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials
  • Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time
  • Creates, runs and distributes standard and customized periodic reports.  Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review
  • Maintains organized computer and/or hard copy files for easy identification and retrieval
  • Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned departments
  • Composes and initiates correspondence and memoranda
  • Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications.  Proofs art or graphics and verifies that art and text agree 
  • Answers questions via phone or email independently and provides accurate and timely information or technical guidance
  • Enters data from various sources to maintain and update various databases and spreadsheets
  • Ensures data integrity by verifying input and calculations
  • Regularly assists with various departmental corporate functions (ie. human resources, HSE, procurement activities)
  • Consolidates monthly expense reports
  • Manage senior manager or executive calendars and travel schedules
  • Work closely with Executive Assistant to deliver corporate initiatives within business groups

Requirements:

  • Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials
  • Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time
  • Creates, runs and distributes standard and customized periodic reports.  Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review
  • Maintains organized computer and/or hard copy files for easy identification and retrieval
  • Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned departments
  • Composes and initiates correspondence and memoranda
  • Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications.  Proofs art or graphics and verifies that art and text agree 
  • Answers questions via phone or email independently and provides accurate and timely information or technical guidance
  • Enters data from various sources to maintain and update various databases and spreadsheets
  • Ensures data integrity by verifying input and calculations
  • Regularly assists with various departmental corporate functions (ie. human resources, HSE, procurement activities)
  • Consolidates monthly expense reports
  • Manage senior manager or executive calendars and travel schedules
  • Work closely with Executive Assistant to deliver corporate initiatives within business groups

Senior administrative assistant

Apply now!

Apply online!

The Strana Difference

Why Strana Talent Inc.?

Coaching of our resources; expertise in various engineering disciplines; offices across Canada.

  • Subsidiary of
    Logo-filiale-GCM

    GCM Consultants is a firm with over 25 years of experience. You can rely on the 350 dedicated professionals comprising the GCM team to provide supervision and training for our resources when needed.

  • Our expertise

    We have expertise in information technology and in all the following engineering disciplines: Process, Structure, Buildings and Data Centers, Instrumentation and Control, Automation, Sustainable Development and Innovation, Design and Specifications, Validation, Infrastructure, Environment, Mechanical, Operational Safety Management and Electricity.

  • Offices Across Canada

    Offices in Montreal, Varennes, Amos, Quebec City, Sherbrooke, Regina, Calgary, Fort McMurray and Saint John (NB).

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